Business Management Software

MYOB EXO BusinessAn integrated range of financial, sales and purchasing modules

MYOB EXO is a leading small-to-medium business ERP system in Australasia. It is designed to give you complete visibility across your entire organisation and allows you to manage the information that is the lifeblood of your business in real-time, not just at the end of the month. It has a sophisticated finance module and tight stock and pricing control mechanisms.

MYOB EXO Business gives you the ability to manage key relationships, and delivers a large array of business and management reporting across single or multiple entities.

By providing a complete view of internal and external factors MYOB EXO gives you the 'big picture' to make informed business decisions, with the ability to drill down to the details in every transaction.

Key features include:

General ledger, finance & administration
FX management, banking & bank reconciliation
Integrated cashbook
Localised GST handling and BAS processing
Subscription billing and direct debits modules
Inventory control
Multiple warehouses
Serial number and batch number handling
Multiple price lists, discount policies and special pricing
Sales order processing
Back order processing
Purchase order processing
Purchase order import costing
Bill of materials
Works orders and light manufacturing
Reporting and company dashboards

Download the full EXO Business Factsheet (229KB)

Finance & Administration

EXO Finance is the powerful business module at the core of the EXO business suite. It is designed to give you complete visibility across the organisation's financials.

General Ledger

You have the flexibility to set up and structure your General Ledger to suit your specific business needs and drill down to the detail from any chart, report or summary. If the accounts team want to query a piece of information they can drill down to the source information for any GL posting. The Chart of Accounts can be up to four tiers in structure; Company, Cost Centre, GL Account down to GL Sub Account to give ultimate flexibility.

EXO can import bank files to do part auto bank reconciliations along with an integrated cashbook for quick entries for things such as bank fees, or even to set up suspended or recurring cash book entries.

Foreign Exchange and Banking

EXO can deal with multiple foreign currencies. It has a table of both buy and sell rates that can be updated as often as desired for accuracy, as well as the ability to put spot FX rates for purchasing when forward cover is being used. EXO Finance converts foreign transactions to local currency each time they're posted to the GL. It calculates your foreign currency exposure at any given time and posts variances to a loss/gains account.

With a sophisticated payment processor, EXO provides the ability to have two layers of authorisation for direct credit/cheque runs if required. You can drill through into a creditor to see multiple invoices, and through to the invoices themselves very easily. Users can identify whether payment should be processed or held, and add notes if there are queries as a reminder or to notify other users. Select from multiple bank accounts to process each run as required - national or international.

EXO has the ability to create direct banking files that can be set up to work will all major New Zealand and Australian banks. This delivers simple desktop banking that will also create remittance advices when the file is processed and payments go through to the specified accounts.

Localised GST Handling

Create your own GST returns with full audit trails monthly/bi-monthly, however you require. The system automatically checks to include any transactions that have been posted into prior periods that have already had a GST return done for them, that haven't been accounted for. Once calculated, simply double-click on any amount to see a full audit view of every transaction included in the total amount. This audit view can be exported to Excel.

Accounts Receivable and Accounts Payable

Building strong relationships is essential to any successful business. EXO Finance stores all your accounts, and their corresponding contacts, in one central location. This means you can retrieve all information about the people you do business with from one place. Select a quick glance 13-month rolling sales analysis, to built-in scheduling and reminders to organise opportunities, document management system and a list of every transaction that a customer has ever completed with you. It's all in one search grid.

Financial Report Writer

EXO has a complete GL Report Writer. Enprise can teach any accounting-minded personnel (during implementation) to use this. They can create the P&L and other GL reports for the company - specific to what is vital for your company to see.

EXO Subscriptions & Direct Debit Processing

Automate key processes to significantly reduce administration hours for any business with a recurring revenue model. Both modules are free with EXO Business and able to be completely integrated - so no rekeying information either!

Recurring Invoicing - Subscriptions

Run a bill cycle periodically to invoice debtors for subscriptions with the selected criteria - weekly, monthly, quarterly, or annually. The system will automatically invoice for the set start and end date (which can be left open). These dates can vary for every account. You can have multiple subscriptions for a single debtor. Invoices will be stored against each debtor automatically in their account, so no rekeying is required between the modules.

Direct Debit Processing

You can process direct debit transactions either singularly or through batch processing for multiple debtor invoices that are selected as due to be paid. These batches can be saved or retrieved for processing at any time. The module will work with whichever bank your business uses, as long as you have desktop banking software with a direct debit facility.

Remittance advice can be produced to confirm retrieval of payments for audit records. All the required accounting processing is done in the finance module and general ledger to produce the file itself, so there is no requirement for double handling or rekeying.

Stock & Distribution

A strength area of EXO - manage your entire stock process from ordering, inward goods, storage, pricing management to sales picking and delivery.

The stock control and distribution features inside EXO provide full visibility and management of each item, and its every movement from purchasing to customer order to delivery. With EXO you can assign stock to multiple groups across multiple locations, store multiple price books (including contract and discount pricing) against individual inventory items, and work with average, standard or last cost costings.

Inventory Information

Each stock item can be assigned with data such as item code, units of measure, serial and or batch numbers with expiry dates, COS GL codes, weights, barcodes and alternate codes and more. All information on one item is held in one place. From here, you can see anything you need to know, such as:

Both primary and secondary categories for reporting
A quick glance purchase/sales analysis graph of the product over the last twelve months
A grid view of available/on order/committed etc. stock in each stock location
Document and date/user stamped history notes
Supply lead times
As well as up to 24 extra fields to hold company specific required information designed by you

Also in an item's file is a filterable search grid for every transaction that item has ever had against it. You can drill through into every transaction to see source documentation, or a simple right-click menu for security-cleared users to easily do things such as copy a transaction, raise credits, view margin or even see or revise allocation information.

The system can also assist in basic management of stocktakes for multiple locations, including creating count sheets and entering counts to highlight variances etc.

Functionality also exists around batch/lot tracking; non-physical stock item management (e.g. labour); handling restricted goods to sell only to authorised customers (e.g. hazardous goods); purchase packs for buying in different units compared to what you sell in; selling in singles, boxes and cartons; minimum and maximum stock levels to assist with basic forecasted purchase ordering; multiple dimensions; alternate supplier information including their product code, costings and lead times available; and much more.

Price Lists & Discounting

EXO is designed to easily handle sophisticated pricing and discount structures. Unlimited base price lists can be attributed to relevant individual or groups of accounts. You can apply price policies, down to specific discounts on a product range, primary or secondary category through to a group of products, or a single product.

Special pricing can be based on quantity breaks of individual items. You can specify start and end dates for loaded specials for any time period, from a day to an undetermined date.

Import Costings

Inside EXO when you are processing imported stock you have the option to configure and add unlimited 'on-costs' to a shipment. Examples are customs duty charges, or international/domestic additional freight charges. Spread those charges across the shipment by the product's weights, values or size. This allows your business to operate with accurate product costs and true margin against each product.

Sales and Purchase Orders

EXO can be configured to work the way your business wants to work - from the graphical user interface, to the processing of the sales orders in the back end. You don't have to conform your business processes to fit EXO. Add up to 24 extra fields on a sales order to record information that is specific to your business, and what you need to know for sales orders. This may include customer order numbers, trial information, or shipping and waybill information. Create quotes, orders, standing orders, and laybys all as easily as each other in the system. Use the filters for the sales order search grid to easily find anything - including a customer order number.

It's easy to search for products, bills of materials or kits. Easy to look up non-stock items such as labour codes when compiling an order. Quick keys bring up inventory lists that can be sorted and searched on any column. Create order templates for standard groups of stock items for loyal customers.

The system also has basic forecasted purchase ordering capabilities. Generate a re-order list for each supplier you deal with to create a consolidated purchase order for all their items, a suggested reorder quantity based on minimum and maximum stock levels, and the ability to look at a rolling twelve month view of sales quantities. Then edit reorder numbers for each item to adjust for seasonality.

Enprise also offers Valogix Advanced Forecasting completely integrated to EXO. This delivers more advanced forecasting abilities, for when it is vital to have the capability to deal with seasonality and multiple other factors in system calculations. See Valogix Forecasting.

EXO Distribution Advantage

Added (zero cost) functionality that can be useful for complicated wholesale and distribution businesses. It gives batch sales order processing, on-demand purchase order creation, stock transfer request processes between stores and more.

Distribution Advantage is a free module that can be integrated into EXO Business. It makes complicated sales processing easier, using a wizard drive approach to allow batch sales order processing for allocating stock or multiple orders at one time. Design specific workflows that can be automated behind the scenes for recurring processes with one click!

If you need to create purchase orders for items that you do not stock, and only purchase from customer orders, then Distribution Advantage can also be set up to achieve this. Check individual sales or lines, and either 'soft-allocate' free stock or raise individual or consolidated purchase orders by supplier. This gives easy ordering, with minimum administration required.

For a company with multiple branches and/or managed warehouses, you can easily have a more structured business process for stock transfer requests with Distribution Advantage. For example when:

Stock transfers need a 'request then send' process
Transferred stock is in transit for a period of time - like when a courier is delivering it and this needs to be managed

The more formal process creates records and better control of movements and visibility for both stores and warehouses. It also produces the relevant documentation such as request forms, picking and packing slips and receipt confirmation slips for a paper trail if required.

Light Manufacturing

If your business builds new items from a set of components and processes then EXO's bill of materials codes can be used to build product sets or kits for sale.

Bill of Materials

Bills of Materials (BOM's) can either be kits or builds in the system. A kit is a bundled collection of components that are to be sold as one item. A build is a collection of components that are consumed and transformed into a different output item. For a build, the system can adjust out components used, and adjust in a bill of material item up to a maximum of 200 component lines.

BOM's can have their own pricing - either a designated price or the price that reflects the sum of the components. Discounts are supported when creating a build, as it is applied to the output item. They can be built singularly - or use the Bill of Materials Batch Entry screen to process several BOM's simultaneously.

Works Orders

The creation of a works order is used in conjunction with a build BOM for more complex processing of the manufactured item. This will also deal with batch or serial numbers, and can be triggered to work from a sales order that requires one of the complex BOM's. The Works Order method will move the order through the production status for each stage of assembly that components will go through until the final product is manufactured.